Disconnected vacancy information
Teams needed one source of truth instead of chasing updates across separate channels.
CASE STUDY / RECOVERY HOUSING
Recovery Residence
Vacancy Tracker.
A centralized mobile platform that helps recovery housing providers manage bed availability, coordinate placements, and improve operational visibility across San Diego County.
LIVE VACANCY12 bedsAcross participating homes
RRA BEDSSan Diego County
Search homes, region, services...
Recovery HomeNorth County
3bedsRecovery HomeCentral
2bedsRecovery HomeEast County
4bedsPLACEMENT FLOWFasterSearch → match → coordinate
Custom Software.
Real Impact.
Built Around Real Workflows.
THE PROBLEM
Housing coordination was fragmented.
Recovery housing providers often rely on phone calls, emails, spreadsheets, and outdated lists to understand where beds are available.
Placement decisions need speed
Case managers need to identify relevant homes quickly based on location, availability, population served, and services.
WHAT MADE THIS DIFFERENT
Not just software for one recovery house. Infrastructure for a network.
Many recovery-housing products are designed around the internal operations of a single organization: its houses, residents, staff, billing, and beds. RRA Beds addresses a different coordination problem. It connects information across independent recovery-residence operators, referral and service partners, people seeking housing, and association administrators inside one shared system.
That distinction matters when the buyer is not simply one housing operator. Associations, counties, behavioral-health networks, nonprofits, and referral ecosystems may need visibility and workflows that cross organizational boundaries while still letting each provider manage its own information.
The RRA describes the live application as providing real-time bed availability across RRA Member recovery residences throughout San Diego County, organized by County Region, and as improving system-wide coordination among housing operators, service providers, and community partners. That is the category of problem App To Match was brought in to solve.
Independent providers, one coordinated network
Participating operators can maintain their own housing and vacancy information while the association gains a consistent view across the network.
Built for people outside the housing operator
Service providers, referral partners, and people seeking housing can find current options instead of relying on disconnected calls, spreadsheets, and static lists.
Administration above the individual home
Role-based administration and reporting support the organization responsible for coordinating the broader program, not only staff at one residence.
Designed around the program that actually exists
Eligibility, regions, services, populations served, bed data, placements, and reporting can be modeled around the network's requirements instead of forcing the program into a generic SaaS template.
HOUSING OPERATORSMaintain homes, beds, services, and availability.
REFERRAL PARTNERSFind current housing options and coordinate placement.
RRA / PROGRAM ADMINOversee network data, access, records, and reporting.
COMMUNITY / CLIENTSConnect with verified recovery-housing providers.
THE IMPACT
Centralized Visibility
Real-time bed availability across participating recovery residences.
Faster Placements
Providers can quickly identify relevant housing options.
Reduced Manual Work
Less dependence on spreadsheets, phone calls, and disconnected communication.
Stronger Collaboration
Improved coordination between providers, operators, and administrators.
THE SOLUTION
A mobile-first operational platform built around real recovery housing workflows.
App To Match designed, developed, and continues to maintain a secure platform that allows recovery housing providers and administrators to manage homes, bed availability, client needs, operator access, and reporting from one system.
Search & Filter Homes
Find beds by location, region, population served, and amenities.
Provider & Home Management
Manage recovery homes, services, listings, and bed counts.
Client Needs Assessment
Use standardized questions to support placement matching.
Operator Portal
Role-based access for operators and administrators.
Reporting & Admin Dashboard
Track homes, clients, operators, administrators, archived records, and reports.
REAL PRODUCT SCREENS
One platform.
Multiple roles.
The product supports workflows from client placement requests and live home discovery through operator bed management and administrator-level oversight.
Privacy note: Screens below are from the production product experience with names, addresses, counts, photos, and other identifying details replaced with sanitized demo data.
Placement requests in one place
Clients can review pending bed requests, provider contact information, and placement details from a mobile dashboard.
Searchable live housing directory
Participating homes surface availability, operator information, location, and populations served in a consistent listing experience.
Bed-level vacancy management
Operators can update individual beds, availability status, home details, amenities, and placement information from the same app.
Operational oversight and reporting
Administrators can monitor homes, clients, operators, archived records, and reporting workflows across the network.
ABOUT RRA
The Recovery Residence Association supports an accessible network of trusted recovery residences across the San Diego County region. Its public program materials emphasize collaboration with community members, families, treatment providers, education, an online directory, peer review, accountability, and advocacy.
TECHNOLOGY
- Mobile application
- Secure backend & database
- Role-based authentication
- Real-time data workflows
- Reporting & administration
START A PROJECT
Tell us what you’re trying to make real.
One question at a time. No giant form. Your answers are saved directly to App To Match so we can prepare for the conversation.